Senior Administrative Assistant/Office Manager – Direct Hire - $35 – 40/hour - San Rafael
We are seeking a seasoned administrative professional who takes pride in keeping an office running smoothly and supporting busy professionals at a high level. This is an ideal opportunity for a career Executive Assistant, Office Manager, or Senior Administrative Assistant with 10+ years of experience who still enjoys being directly involved in the day-to-day work.

You are warm, steady, and highly dependable with the ability to move comfortably from managing an Executive calendar and preparing polished client materials to organizing a team lunch, setting up a workspace, or restocking the kitchen.  You will serve as a trusted administrative resource and welcoming presence for a collaborative staff.

• Location: On-site in central San Rafael
• Schedule: Full-time, Monday – Friday, 9am – 5pm
• Start: ASAP
• Background check: Performed prior to start

• Provide hands-on administrative support to two Principals and the Director of Operations, including complex calendar and meeting management, client correspondence, occasional travel coordination, and workflow support.
• Prepare, format, proofread, and maintain polished client-facing proposals, presentations, reports, and shared documents.
• Coordinate employee and client meetings and events from start to finish, including scheduling, communications, logistics, meals, and follow-up.
• Manage day-to-day office operations, including supplies, team activities, common-area setup, light cleanup, food runs, errands, and other practical needs.
• Enter and maintain accurate lead, contact, RFP, and engagement information in the company’s CRM.
• Serve as the office’s utility player, providing administrative backup and stepping in wherever an extra hand is needed.

• 10+ years of progressive experience as an Executive Assistant, Office Manager, Senior Administrative Assistant, or in a comparable career administrative role.
• A stable employment history, ideally including tenures of three or more years and at least one long-term position of five or more years.
• A genuinely hands-on mindset, with equal enthusiasm for executive-level support and the tasks that keep an office welcoming and functional.
• A warm, calm, and team-first presence, with the ability to welcome, onboard, and look after employees across career stages and generations.
• Exceptional organization and the ability to manage competing priorities, changing needs, and shifting deadlines.
• Excellent written communication, proofreading, and document-formatting skills, with meticulous attention to accuracy and presentation.
• Intermediate Microsoft Word and PowerPoint proficiency, plus working Excel skills.
• Prior hands-on experience with a CRM or business database. Microsoft Dynamics 365 is preferred; Salesforce or a similar platform is also relevant.
• Proven discretion, sound judgment, dependability, and professionalism when supporting leaders and communicating with clients.
• Bachelor’s degree or equivalent professional experience preferred.