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Office Administrator
San Rafael, CAOn-SiteTemporaryAdministrative & Executive Support$35+/hrPosted 1 week ago
Job Description
Office Administrator | Part-Time 30-35 hours per week | San Rafael | $30-$35/hour
Do you enjoy being the welcoming first face of an office and taking on everything from hands-on administrative tasks to senior-level support?
Our San Rafael nonprofit client is seeking an experienced Office Administrator for a varied role supporting both day-to-day office needs and senior leadership. This is a warm, people-oriented environment where you’ll move comfortably between front-office responsibilities, confidential matters, and the practical tasks that keep an office organized and running smoothly.
Schedule & Details
What You’ll Do
What We’re Looking For
Do you enjoy being the welcoming first face of an office and taking on everything from hands-on administrative tasks to senior-level support?
Our San Rafael nonprofit client is seeking an experienced Office Administrator for a varied role supporting both day-to-day office needs and senior leadership. This is a warm, people-oriented environment where you’ll move comfortably between front-office responsibilities, confidential matters, and the practical tasks that keep an office organized and running smoothly.
Schedule & Details
- Dates: November 10 through January 17, or longer
- Schedule: Monday through Friday, 6-7 hours per day, start time around 8:30-9:00 a.m.
- Location: 100% onsite in San Rafael
- Background Check: Criminal background check required
What You’ll Do
- Provide high-level administrative support to senior leadership, including calendar and schedule coordination and helping manage competing demands on leadership’s time
- Prepare, print, copy, and assemble documents and meeting materials
- Coordinate day-to-day office needs, including ordering supplies and assisting with office equipment
- Greet visitors, manage incoming calls, and serve as the first point of contact for the office
- Handle confidential records and sensitive leadership-level information with discretion
- Help keep day-to-day office operations organized and running smoothly
What We’re Looking For
- Prior office administration or senior-level administrative experience
- Proven discretion handling confidential records and sensitive leadership-level information
- Strong organizational, scheduling, and calendar management skills
- Comfortable with technology, including Microsoft Office and Google Workspace
- Able to manage multiple priorities and shift easily between tasks
- Hands-on and comfortable with the everyday administrative tasks that keep an office running
- Warm, professional, and confident communication style
- Adaptable, self-directed, and comfortable working closely with senior leadership
Administrative & Executive Support